Ready to send your saliva samples to the Salimetrics SalivaLab? You’re only a few short steps away from better salivary analyte results.
Follow the simple step-by-step instructions below to complete the sample submission process.
Step 1 : Order Shipping Materials
- Shipping container or bioshipper (styrofoam/insulating inner shipper and cardboard outer shipper)
- Cryostorage or swab storage boxes (2 or 4 inch depending on tube size)
- Labels (with barcodes)
- Rubber bands
- Paper towels or other absorbent material
- Ziploc bags
- Dry Ice (5 lbs. or 10 lbs.)
The shipping container or bioshipper consists of a corrugated cardboard box with an insulating Styrofoam box insert (1 to 2″ wall thickness). Insulated shipping containers are available from scientific supply companies such as Fisher (Thermo-Safe) or you can order directly from Salimetrics.
NOTE: Use the smallest bioshipper possible for your samples. Shipping rates are determined based on the outer box dimensions as well as “to” and “from” zip codes.
Step 2 : Complete the Testing Order Form
Testing Order Form
Step 3 : Organize and Pack Your Samples
Packaging saliva samples
- Primary specimen containers (vials, tubes, etc.) MUST be sealed and leak proof.
- Determine the volume of your specimens to pack per size of bioshipper.
- Small Bioshipper (12x10x16) – 5 lbs. of dry ice
- Medium Bioshipper (16x14x13) – 10 lbs. of dry ice
- Large Bioshipper (23x16x16) – 10 lbs. of ice
- There must be enough absorbent material between the primary container and the insulated shipping carton to absorb all liquid if a leak occurs. (Crumpled newspaper used to stabilize contents against shipping can serve as your absorbent material.)
- Place cryovials (2 mL) into a 9 x 9 cryostorage box (81 vials per box) or conical/swab storage tubes into a 7 x 7 grid box (49 tubes per box) – both available from Salimetrics.
- Secure each storage box with rubber bands. For extra security, boxes may be placed inside plastic bags.
- Place the necessary dry ice, covered with crumpled newspaper or other absorbent material in bottom of insulated shipper.
- Place filled and closed storage boxes on top of newspaper.
- Fill any remaining space on sides and between boxes with additional packing material (crumpled paper, newspaper, etc.) to prevent shifting.
- Place several layers of newspaper on top of the specimens.
- Place remaining dry ice for your sample volume on top of specimens and place the lid on the box.
- REMEMBER: As the dry ice sublimates your samples may begin to shift. It is a good idea to loosely pack the container to the top. (DO NOT overstuff and crack the Styrofoam box!)
- Place the TESTING SERVICES ORDER FORM inside a Ziploc bag. Lay the Ziploc bag inside the insulated box before closing the lid.
- DO NOT TAPE the Styrofoam lid. Dry Ice containers must “breathe”
- If the lid is “popping up”, remove excess packing material. DO NOT OVERFILL.
- Seal the outer cardboard box with packing tape. DO NOT TAPE ALL SEAMS.
- The bioshipper container must be labeled with the identify, as appropriate:
- Category A (UN2814, UN2900) – not accepted
- Category B (UN3373)
- Exempt human/animal specimens
- The outer shipping carton must bear the hazardous material warning label and must be clearly marked:
Dry Ice, UN1845.
- The weight in kilograms must be written on the hazard label.
- Prepare any shipping papers per your institution’s, shipper’s, or carrier’s instructions.
Step 4 : Ship Your Samples
Avoiding Shipping Problems
If you have any questions, please call PRIOR to shipping. Here’s a short list of helpful advice:
- Specimens that are not exempt require different labeling, warnings, and additional shipping papers.
- Do not ship samples on THURSDAY without prior approval
- All samples MUST be frozen prior to shipment.
- Rubber bands should not come into direct contact with dry ice. They will break at cold temperatures.
- Never place samples directly on the dry ice.
- DO NOT send loose sample vials. Use Cryostorage boxes.
- DO NOT OVERPACK. Over-packed Styrofoam will crack and dry ice will be consumed faster.
- Regulations require that the diamond shaped dry ice sticker be placed on the outside of the shipping box.
- The amount of dry ice in kilograms, not pounds, must be noted on the sticker.
- Shipment will be delayed if not filled-out properly.
Shipping Samples to Salimetrics from Outside the United States
- Contact your local shipping authority for specific instructions regarding documentation that must accompany your samples.
- A deviation from the proper procedure will cause a delay in getting samples through United States Customs.
- Transit times may be more than one day. Please take this into account when packaging your samples.
- Shipping regulations differ outside of the United States. Please investigate this before shipping.
- Some countries may not allow shipments of dry ice.
- Dry ice may be difficult and/or impossible to obtain “in country”. Check availability before traveling outside the US!